This article concerns hbsp.harvard.edu
Clear Permissions with Copy of Item
Go to the Educators’ website, sign in and go to 'My Library' or 'Coursepacks'. Click on the 'New Coursepack' button.
Fill in the required information, then click 'OK'.
Here are a few things to note:
- It is usually best not to change the 'Start Date' and 'End Date'. The default start date is today, and the default end date is 6 (six) months from today. The dates indicate when you and your students are able to view the contents of the coursepack.
- 'Payment Type' should be set to 'Institution' if your school is paying; it should be set to 'Student' if the individual students will be paying when they follow the Coursepack link.
- The Discipline field is required. Choose that which best describes the course.
Now you are ready to add products to your course. Click 'Clear Permissions'.
Select the button next to 'Book', 'Periodical' or 'Other' depending on the type of material for which you are requesting permission. Enter the title of the item in the 'Book Title' field and check either 'Yes' or 'No' depending on whether or not that is the exact title of the item. The 'Author' 'Publisher' 'ISBN / ISSN' fields are not required but you fill them in if you know the appropriate values. In the 'Name Displayed in HBP Coursepack' enter the title you want your students to see in your coursepack and click 'Continue'
When your search results return the item, click on the arrow to expand the listing, enter in the pages you need in the 'Page Range(s)' field, the year in 'Publication Year', check the 'Yes' box for 'Do you have a digital copy of this material to upload now?' and click 'Place Order'
After clicking 'Place Order' you will be alerted "Copyright permission has been granted for the material: (name you entered) Please upload a digital copy of this material now.' and must click 'Upload Material' to upload a copy of the item. Be aware that you must upload a copy at this time as there is not a way to return to this upload tool.
After clicking 'Upload Material' the following screen will prompt you to check the button next to the type of file you are going to upload.
The next page will give you a 'Choose File' button from which to browse and select your file. Be aware you must click the box next to 'I accept and agree to Study.Net's Material Terms of Service' before clicking the 'Continue' button.
Once the upload is complete you will be alerted 'You have successfully added the material to your HBP Coursepack: (material name)' and may click the 'Return to HBP Coursepack' button. The coursepack will still be in a 'Pending' status as you are waiting for your permission request to be approved. Approval generally takes less than 2 business days and if the process exceeds two business days, a Study.Net rep will reach out to you and explain the reason for the delay. There is no notification of approval; in almost all situations simply waiting 2 business days will have allowed enough time for permission approval and when you return to your coursepack at that time the 'Activate Coursepack' button will be active and your material will be labeled as 'Permission has been granted' in your coursepack. At this point, click 'Activate Coursepack' and follow through the prompts to activate the coursepack after which the website will generate the 'Coursepack Link' you can distribute to students.
Why didn't I get the option to upload my material?
If you are using Internet Explorer 10 (IE 10), the pop up blocker may prevent the upload window from displaying. To allow the file upload window to display in IE 10, click on 'Tools' and select 'Internet options'
Next click on the 'Privacy' tab, click the 'Settings' button in the 'Pop-up Blocker' section, add *.Study.Net in the 'Address of website to allow' field and click the 'Add' button.
Once you've added *.Study.Net as an allowed site, click 'Close' in the 'Exceptions' pop up window, then click 'Apply' and 'OK' to save your new setting.
If you now go through the permissions request process and select 'Yes' to upload material, the upload window will now display.
Permissions Request Denied
If your request for permissions for material not in the HBP catalog is denied, you will see 'Status. Permission has been denied' for the material's listing in your coursepack. You must remove this item from your coursepack before the 'Activate' link turns green and clickable. You can delete the material by checking the box next to the item and then clicking the 'Delete' button. Once the material is removed from your coursepack, the 'Activate' link will turn green and be clickable allowing activation of your coursepack.
When you reuse a coursepack, the Study.net materials will not carry over into the new coursepack. The non-HBP materials will need to be added after the new coursepack is created, one at a time. This is primarily due to how its implemented and that its hosted by a third party.